Platform

AI-powered BOM management and multi-supplier sourcing platform

VivyaWorks streamlines the entire BOM-to-quote workflow with intelligent automation. Upload BOMs, discover alternative parts with AI validation, search 6 suppliers simultaneously, and generate professional quotes with enterprise-grade approval workflows and multi-tenancy.

BOM Management & Processing AI-Powered Features Multi-Supplier Sourcing Alternative Parts Discovery Quotation Management Multi-Level Approval Workflows Yield Loss Management Enterprise Multi-Tenancy & Security

BOM Management & Processing

Upload, track, compare, and categorize BOMs with ease

VivyaWorks provides comprehensive BOM management with Excel and PDF upload support, revision tracking, custom categories, and auto-generated internal part numbers.

Upload BOMs in Excel (multi-sheet) or PDF (OCR extraction) with intelligent column mapping wizard.

BOM revision comparison with side-by-side diff showing added/deleted/modified items and cost delta analysis.

Custom BOM categories (Prototype, Production, NPI, Pilot, etc.) with 10+ configurable settings per category.

Auto-generated Internal Part Numbers (IPN) from component descriptions with customizable patterns.

AI-Powered Features

Intelligent automation for category detection and alternative parts

VivyaWorks uses AI to streamline repetitive tasks: smart component intelligence with adaptive AI processing, alternative parts discovery with pin/footprint validation, and automated BOM cleaning.

Smart Component Intelligence: Multi-layered AI system that adapts to component complexity, from instant pattern recognition to advanced cloud AI processing.

Alternative Parts Discovery: 4-stage pipeline (Source Collection → LLM Validation → Distributor Verification → Relevance Scoring).

Pin/footprint compatibility checking with AI confidence scoring and detailed concern documentation.

BOM description cleaning with OpenAI-powered normalization to remove noise and standardize terminology.

Multi-Supplier Sourcing

Search 6 suppliers simultaneously with real-time pricing

VivyaWorks integrates with DigiKey, Mouser, Element14, Texas Instruments, TME, and Online Components to provide comprehensive multi-supplier sourcing with parallel search and intelligent caching.

6 Integrated Suppliers: DigiKey (OAuth2, multi-region), Mouser, Element14 (multi-region), TI, TME, Online Components.

Parallel async search across all suppliers with configurable timeouts and automatic retry logic.

24-hour supplier response caching per MPN with fingerprint-based cache invalidation for performance.

Best supplier auto-selection based on lead time, unit price, total cost, stock availability, and regional availability.

Alternative Parts Discovery

Find alternatives with AI validation and real-time verification

Never lose a quote due to part unavailability. VivyaWorks discovers alternative parts from multiple sources, validates them with AI, and verifies pricing and stock in real-time.

5 Source Types: Knowledge Base, Supplier APIs (DigiKey/Mouser/Element14), Parametric Search, Manual Entry, CSV Import.

AI Validation: Pin/footprint compatibility checking with confidence scoring (0.0-1.0) and detailed concern documentation.

Distributor Verification: Real-time price lookup and stock availability check with 4-status system (Verified Available, No Stock, Needs Review, Unverified).

Color-Coded UI: Green (Select), Yellow (Watch), Blue (Approve/Reject), Gray (Links only) for easy decision-making.

Quotation Management

Professional quotes with customer profiles and markup policies

Generate professional branded quotes with customer profile management, unlimited custom fields, configurable markup policies, and PDF export. Track quote status through the complete lifecycle.

Customer Profile Management: Save customer details, billing/shipping addresses, and unlimited custom fields for instant reuse.

6-Level Markup Hierarchy: Customer-specific → Segment → Tier → BOM Category → Tenant Default → System Default (20%).

Professional Quote Generation: Branded PDFs with company logo, cost breakdown, terms & conditions, and validity dates.

Quote Lifecycle: Track quotes through Draft → Pending Approval → Approved → Sent → Accepted/Expired/Lost states.

Multi-Level Approval Workflows

Enterprise governance with configurable thresholds and audit trails

VivyaWorks provides comprehensive approval workflows for quotes and BOMs with configurable thresholds, approval chain routing, and complete audit trail logging.

Quote Approval: Configurable thresholds trigger approval requests with user assignment and optional notes.

BOM Approval: Draft → Pending Review → Approved/Rejected → Released workflow with approval gating.

Approval Actions: Approve with notes, Reject with reason, Request modifications, all with timestamp tracking.

Full Audit Trail: Status, timestamps, approver identity, and notes documentation for compliance.

Yield Loss Management

Production-accurate costing with assembly house profiles

Eliminate margin erosion from underestimated scrap. VivyaWorks tracks production intent and applies configurable yield loss profiles to ensure accurate order quantities and cost estimates.

7 Production Intent Types: Production, Prototype, Inventory, Emergency, Rework, NPI Build, Production with Safety Stock.

Assembly House Profiles: Predefined profiles for 2%, 3.5%, 5%, 6% yield loss with custom profile creation capability.

Component-Level Scrap Rates: Machine capability specifications and part-specific scrap percentages.

Automatic Order Quantity Adjustment: Calculates order quantities based on yield loss with manual override and audit trail.

Enterprise Multi-Tenancy & Security

Complete data isolation with role-based access control

VivyaWorks provides enterprise-grade architecture with complete data isolation per company and granular permission management.

Multi-Tenancy: Complete data isolation per company. Your data is never mixed with other customers and remains entirely separate and secure.

Role-Based Access Control: 6 role types (Super Admin, Company Admin, Admin, Manager, User, Viewer) with 40+ granular permissions.

Security: Industry-standard encryption for all data with secure credential storage and enterprise authentication. Your supplier and sensitive information are protected at every level.

Audit Logging: Complete audit trails track all user actions, approval decisions, and data access for full transparency and compliance.

See VivyaWorks with your own BOM

Share a recent BOM and we'll demonstrate multi-supplier sourcing, AI-powered alternative parts discovery, and professional quote generation. See real pricing, stock availability, and intelligent automation in action.

Schedule demo